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ICT Spend Control Governance

To improve ICT Needs planning, monitor the implementation of the funded ICT Projects as well as measuring benefits/impact, spend control teams have been established at different levels as follows:

Ministry Level:

CDO/Business Analyst, Sector strategic planning specialist, Statistician, Sector Strategic Monitoring and Evaluation Specialist.

Institutional level:

Director of ICT/DG/CIO, Planning M&E Officer, ICT Help Desk Officer, Statistician (where applicable)

District Level:

Network and System Administrator, Director of Planning, Planning, M&E officer, Statistician.

MINICT

Public Sector Digitization Analyst, Future planning Directorate General (Sector strategic planning specialist, Sector M&E Specialist, Statistician)

RISA

GCIO, GCINO, Division Managers, Analysts, Principal DevOps Engineer, Sector focal Person from Divisions, Sector technical working group members.

 

Roles and Responsibilities of ICT Spend control members

S/N

Institution

Position

Roles and responsibilities

1.

MINICT

Public                         Sector Digitization Analyst

Provide guidance and digitalization journey in collaboration with sectors CDO’s office.

Support the implementation of e-Government projects.

2.

Sector                      strategic planning specialist

Ensure that sectors ICT plans are aligned with

  • National ICT strategies,
  • Spend control guidelines,
  • Sector digital transformation blueprint
  • Sector strategic plans

3.

Sector M&E Specialist

Collect, consolidate and analyze periodic performance reports and propose recommendations for improved spend control Service delivery

4.

Statistician
  • Collecting, analyzing, and interpreting data related to ICT spend control.

 

 

 
  •        Communicating     findings     to     sector stakeholders.

5.

RISA

GCIO/GCINO
  • Coordinate administrative and technical spend control activities across the GoR.
  • Guide sectors CDO’s office to all government policies, strategies and programmes related to national ICT spend control.

6.

Division Managers
  • Lead the spend control consultation workshop
  • Visibility of sector project implementation.
  • Advise on sector projects implementation.

7.

Analysts/Principals
  • Assess and Advise the spend control submitted support documents (SRS and feasibility studies).
  • Participate in the selection of any requirements documentation software solutions that GoR may opt to use, bearing in mind emerging technologies and future trends.
  • Analyze and consolidate the final ICT consultation workshop report.

8.

Sector focal point from Divisions
  • Collaborate with the sector’CDO office to identify and align on key priority projects to be considered during ICT Planning.
  • Participate on the ICT consultation workshop.
  • Assess and Advise on the spend control submitted template.
  • Compile the sector spend control report.

9.

Line Ministry level

CDO/Business Analyst
  • Coordinate and Present the spend control activities across the sector.
  • Align with the sector strategic documents, digital transformation blueprints and innovative solutions within the sector.
  • Coordinate and conduct spend control user research.

10

Sector                      strategic planning specialist
  • Develop relevant tools for the preparation of the Institutions

 

 

 

strategic plan, medium term plan, and annual action plan;

11

Sector                     Strategic Monitoring                            and Evaluation Specialist

Collect, consolidate and analyze periodic performance reports and propose recommendations for improved spend control Service delivery

12

Affiliated institutions/

Agencies

IT Help Desk Officer
  • Work closely with CDO’s office to identify institutional ICT needs.
  • Filling ICT needs planning template.

13

Director of ICT or DG or CIO

Coordinate and Present the spend control activities across the sector.

14

Planning M&E Officer

Work    closely    with    CDO’s             office      in institutional ICT needs and projects planning.

15

District

Director of Planning

Develops      the     Institution’s                   plan   in collaboration with other departments

  • Sets the annual plans for all the department
  • Sets the strategic planning sessions and follows up their implementation

16

Network and System Administrator

Advise on the ICT Projects the district needs to acquire

17

Planning officer/M&E officer

Work    closely    with    CDO’s            office      in institutional ICT needs and projects planning.
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