ICT Spend Control Governance

To improve ICT Needs planning, monitor the implementation of the funded ICT Projects as well as measuring benefits/impact, spend control teams have been established at different levels as follows: 

 Ministry Level: 

 CDO/Business Analyst, Sector strategic planning specialist, Statistician, Sector Strategic Monitoring and Evaluation Specialist. 

 Institutional level: 

 Director of ICT/DG/CIO, Planning M&E Officer, ICT Help Desk Officer, Statistician (where applicable) 

 District Level: 

 Network and System Administrator, Director of Planning, Planning, M&E officer, Statistician. 

 MINICT 

 Public Sector Digitization Analyst, Future planning Directorate General (Sector strategic planning specialist, Sector M&E Specialist, Statistician) 

 RISA 

 COSO and CTO, Division Managers, Analysts, Principal DevOps Engineer, Sector focal Person from Divisions, Sector technical working group members. 

 Roles and Responsibilities of ICT Spend control members 

 

 

 

 

 S/N 

 

 

 Institution 

 

 

 Position 

 

 

 Roles and responsibilities 

 

 

 

 

 1. 

 

 

 MINICT 

 

 

 Public 

 Sector Digitization Analyst 

 

 

 Provide guidance and digitalization journey in collaboration with sectors CDO’s office. 

 Support the implementation of e-Government projects. 

 

 

 

 

 2. 

 

 

 Sector 

 strategic planning specialist 

 

 

 Ensure that sectors ICT plans are aligned with 

 

 National ICT strategies, 

 Spend control guidelines, 

 Sector digital transformation blueprint 

 Sector strategic plans 

 

 

 

 

 

 3. 

 

 

 Sector M&E Specialist 

 

 

 Collect, consolidate and analyze periodic performance reports and propose recommendations for improved spend control Service delivery 

 

 

 

 

 4. 

 

 

 Statistician 

 

 

 

 Collecting, analyzing, and interpreting data related to ICT spend control. 

 

 

 

 

 

 

 

 

 

   

 

 

   

 

 

   

 

 

 

         Communicating 

 findings 

 to 

 sector stakeholders. 

 

 

 

 

 

 5. 

 

 

 RISA 

 

 

 COSO and CTO 

 

 

 

 Coordinate administrative and technical spend control activities across the GoR. 

 Guide sectors CDO’s office to all government policies, strategies and programmes related to national ICT spend control. 

 

 

 

 

 

 6. 

 

 

 Division Managers 

 

 

 

 Lead the spend control consultation workshop 

 Visibility of sector project  implementation. 

 Advise on sector projects implementation. 

 

 

 

 

 

 7. 

 

 

 Analysts/Principals 

 

 

 

 Assess and Advise the spend control submitted support documents (SRS and feasibility studies). 

 Participate in the selection of any requirements documentation software solutions that GoR may opt to use, bearing in mind emerging technologies and future trends. 

 Analyze and consolidate the final ICT consultation workshop report. 

 

 

 

 

 

 8. 

 

 

 Sector focal point from Divisions 

 

 

 

 Collaborate with the sector’CDO office to identify and align on key priority projects to be considered during ICT Planning. 

 Participate on the ICT consultation workshop. 

 Assess and Advise on the spend control submitted template. 

 Compile the sector spend control report. 

 

 

 

 

 

 9. 

 

 

 Line Ministry level 

 

 

 CDO/Business Analyst 

 

 

 

 Coordinate and Present the spend control activities across the sector. 

 Align with the sector strategic documents, digital transformation blueprints and innovative solutions within the sector. 

 Coordinate and conduct spend control user research. 

 

 

 

 

 

 10 

 

 

 Sector 

 strategic planning specialist 

 

 

 

 Develop relevant tools for the preparation of the Institutions 

 

 

 

 

 

 

 

 

 

   

 

 

   

 

 

   

 

 

 strategic plan, medium term plan, and annual action plan; 

 

 

 

 

 11 

 

 

 Sector 

 Strategic Monitoring 

 

 and Evaluation Specialist 

 

 

 Collect, consolidate and analyze periodic performance reports and propose recommendations for improved spend control Service delivery 

 

 

 

 

 12 

 

 

 Affiliated institutions/ 

 Agencies 

 

 

 IT Help Desk Officer 

 

 

 

 Work closely with CDO’s office to identify institutional ICT needs. 

 Filling ICT needs planning template. 

 

 

 

 

 

 13 

 

 

 Director of ICT or DG or CIO 

 

 

 Coordinate and Present the spend control activities across the sector. 

 

 

 

 

 14 

 

 

 Planning M&E Officer 

 

 

 Work 

 closely 

 with 

 CDO’s 

 office 

 in institutional ICT needs and projects planning. 

 

 

 

 

 15 

 

 

 District 

 

 

 Director of Planning 

 

 

 Develops 

 the 

 Institution’s 

 plan 

 in collaboration with other departments 

 

 Sets the annual plans for all the department 

 Sets the strategic planning sessions and follows up their implementation 

 

 

 

 

 

 16 

 

 

 Network and System Administrator 

 

 

 Advise on the ICT Projects the district needs to acquire 

 

 

 

 

 17 

 

 

 Planning officer/M&E officer 

 

 

 Work 

 closely 

 with 

 CDO’s 

 office 

 in institutional ICT needs and projects planning. 

 

 

 

 

 General ICT Spend Control Governance Structure